When you are a community owner, you can control the level
of access that members have to your community library using roles.
You can also enable draft review functionality so that selected members
have to approve files before they are published to the library.
Before you begin
You can perform the management tasks described in this topic
for community libraries only. For information about managing linked
libraries, see
How do I manage a linked library.
About this task
In addition to specifying access levels and enabling a document
review cycle, community owners can edit library settings to choose
a different sorting order for the library compact view and change
the default document type for community libraries.
Procedure
Perform these steps to manage your community library.
- From the community's Overview page,
select .
- Click the Library tab and complete
one or more of the following tasks:
- To update the name of the library, enter a name in the Name field.
Note: When
you change the name of a library created from a community, the name
of the library is updated in the Communities user interface and on
the ECM server.
- To change the level of access that community members have
to library files, select a role from the Roles section.
Note: Community
members have at least reader and contributor access to all files and
folders respectively, by default, but file authors and community owners
can change sharing settings for individual files. For more information,
see Sharing library files and folders. When you view
a file that is inheriting access, any number of contributors can be
inherited from the container. As you cannot specify contributor access
for individual files, this access is demoted to reader when viewing
a file.
- To change the sorting order of the compact display, select
a column order and sort order in the Document list sort
section.
- To change the default document type set for the library, click Change in
the Document types section, select a document
type, and then click OK.
- To allow members to change the document type for individual
files, select the Allow members to change the default Document
Type on files added to this Library widget check box.
- To enable a draft review cycle for library files:
- Select Require review in the Draft
Review section.
- Enter the names of one or more reviewers in the Add
Reviewers field. To add the Community Owners group as
a reviewer, click Add all community Owners as Reviewers.
- To specify that only one review is needed before a file can be
uploaded, click the Only one Reviewer must review check
box.
- To specify that the person submitting a file can add reviewers,
click the Allow draft submitter to add Reviewers check
box.
- Click Save and Close to apply your
changes.