Using the draft review approval process

Community owners can edit library settings to require that all new and updated files must be reviewed and approved by specific users or groups before the files can be published to the library.

Note: For linked libraries, draft review is only supported by IBM® FileNet® Content Manager 5.2.0. Draft review functionality is not supported by IBM Content Manager.

When draft review is enabled for a library, by default all designated reviewers must approve draft files before they are published to the community. If one reviewer rejects the file, its status shows as rejected in the user interface and the other reviewers are no longer required to review the file. Community owners can override the default workflow by specifying that only one review is needed before a file can be uploaded. Community owners can also edit library settings to allow the person submitting a file for review to designate one or more additional reviewers before the document is checked in.

When a user checks a file in to a library that requires draft reviews, the file is locked and it cannot be edited by anyone. The file owner can cancel the draft review to revise file content and resubmit an updated draft.

File reviewers are notified when draft files are submitted for review. If they approve a draft, the file is published to the library and is unlocked. If the file is rejected following review, the file owner must accept the rejection by clicking the Stop Review option. When the file owner stops the review, the file is unlocked and they can continue updating the draft. If they want to remove the draft, they can discard the draft after stopping the review.

Community owners can review all draft documents and approve or reject the submitted content as the proxy of a designated reviewer.

For information about how to enable draft review for a community library, see How do I manage a community library.

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